Senior Staff Assistant
7994BR
University Advancement
Development

Detailed Job Description
Major Responsibilities

• High-level administrative support for major gift fundraisers. This includes, but is not limited to:
  • Supporting day-to-day office functions including drafting/processing correspondence, calendar scheduling (including continual awareness of the team's schedules), reception phone coverage, and other office needs as requested.
  • Creating, proofing, editing, preparation, distribution and monitoring of fundraising materials, including documenting major donor proposals, grants, pledge reminders and acknowledgement documents.
  • Coordinating committee meetings/conference calls and calendar appointments with high-level donor prospects, RIT leadership (VPs, AVPs, Deans, etc.), and other key constituencies.
  • Assisting with and participating in donor and university wide events as assigned, handling support logistics including compiling meeting materials.
  • Arranging visits/luncheons/tours for on-campus or off-campus meetings; including organization of travel, accommodations, reservations, communication with detailed itinerary and logistics for prospects visiting campus.
  • Arranging travel, accommodations, logistics of prospect meetings and campus traveling partners.
  • Tracking and monitoring budget reconciliation for travel and procurement card with fiscal reports.
  • Data entry, inquiries, updating of proposals and bio information and reporting tasks with the confidential Advance database system.
  • Executes queries from Advance database system to develop and manipulate constituent lists, reports and presentations.
• Perform other duties as assigned.

Department/College Description
At Rochester Institute of Technology, our mission is to shape the future and improve the world through creativity and innovation. As an engaged, intellectually curious, diverse and socially conscious community, we leverage the power of technology, the arts, and design for the greater good. In the Division of University Advancement at RIT, we are dedicated to advancing this mission by fostering deep and meaningful connections with alumni, parents, friends, and organizations with the goal of increasing the resources available to the university through greater volunteer engagement and increased philanthropic support. As Advancement professionals, we seek support from a variety of investors to ensure a life-transforming RIT education is accessible to the talented students who seek to join us.

RITs Division of University Advancement (UADV) is committed to diversity, equity and inclusion. We believe the power of diversity enriches all of us by exposing us to a range of ways to understand and engage with each other, our constituents and our broader communities. We are dedicated to developing and implementing best practices to promote even greater diversity through our employee retention and hiring, accessibility, marketing materials, constituent engagement and in pursuit of our philanthropic goals.

Minimum Qualifications
Education/Experience:
Associate's degree or equivalent experience
2 years' experience

Skills

• Excellent interpersonal and communication skills
• Solid business writing and proof reading skills
• Advanced level user of MS Office, including Word, Outlook, Excel and PowerPoint and comfort in learning new, university-supported technologies and software.
• Ability to handle highly confidential information in a professional manner
• Ability to listen, analyze, and problem solve.
• Team player with the ability to be flexible.
• Strong customer service, time management and organizational skills.
• Ability to work independently, take initiative and to manage multiple projects and deadlines
• Strong analytical and technical aptitude with attention to detail

Professional Area:
Employment Category: Fulltime
Staff Job Function: Wage Band: 114H

How to Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
The direct link to this posting can be found here: https://sjobs.brassring.com/

Additional Details


Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.

As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness

RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov







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