Detailed Job Description Perform a full-range of central accounts payable functions including processing purchase order invoices, invoice payment forms, non-employee travel expense reports, wire payments and accounting transactions including recording year-end accruals and prepayments. Tasks must be completed timely with a high degree of accuracy. Regular interaction with suppliers and university departments, in a professional and courteous manner, is required. Must deliver exceptional service to faculty, staff, students and external customers.
Enter purchase order invoices, paper invoice payment forms and electronic payment requests, wire payments, and non-employee travel expense reports, into the RIT central accounts payable system. Ensure that supporting documentation is appropriate, expenditure adheres to RIT policy, and verify the accuracy of the general ledger account number. Work directly with department administrators, buyers and suppliers to resolve issues.
Process invoice loaders from external and internal customers utilizing Oracle ADI functionality. Research discrepancies, determine and implement appropriate resolution.
Review requests from departments for taxable payments to suppliers. Obtain necessary information for IRS Form 1099 tax annual reporting. Upon entry of invoice, ensure that appropriate tax flag is on the expense line. Request supplier updates as required.
Complete daily review of EIS report for invoices on hold and take appropriate action to resolve issues. Complete daily review of invoice approval status report and resolve issues with appropriate department.
Process prepayments when required by the supplier and clear the balance sheet account when the goods/services have been received, ensuring that the payment is applied correctly to the purchase order.
Identify year end accrual invoices and provide information to the AP Manager for journal entries to ensure that expenses and capital items are recorded in the correct fiscal year.
Act as backup for the AP mailbox. Upload invoice images to OnBase for all transactions entered into AP.
Participate in annual Management Self-Assessment (MSA) and other projects as assigned by management.
Make recommendation for changes to documented procedures and update as needed.
Participate in a minimum of 30 hours of training/professional development annually (or a pro rata amount based on standard working hours). Training must be applicable to the employee's role current within the Controller's Division with the intent of enhancing overall knowledge as well as the specific skills, whether functional or technical, required to perform successfully in the position. Annual payment security training required.
Minimum Qualifications Experience/Education:
AAS in Accounting or Business Administration with three to five years accounts payable experience or equivalent combination of education and related experience required.
Must possess solid understanding of generally accepted accounting principles including prepaid transactions and accruals.
Must be proficient in Excel and Word, be familiar with enterprise-wide accounting systems, and standard accounts payable processes/procedures in a high-volume, team-based work environment.
Must be organized, work efficiently and have a strong customer service orientation as well as excellent verbal and written communication skills.
Must possess excellent interpersonal skills with the ability to interact effectively with individuals at all levels of the organization, be detail oriented, and maintain confidentiality.
Must exercise sound professional judgement in the execution of all responsibilities.
While the AP Specialists are expected to work independently to deliver a highly accurate work product, they must also work collaboratively as a part of the payables team.
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band: 115H
How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .