In Carnegie Mellon's Department of Materials Science and Engineering, we are proud to be developing the materials that make our everyday lives better while enabling a more sustainable civilization. Our abilities and projects span a variety of materials and combine everything from physics and chemistry to civil and electrical engineering.

The Materials Science and Engineering Department (MSE) at Carnegie Mellon University (CMU) has an immediate opening for the position of "Facilities Coordinator". Responsibilities include: Serving as Department Facilities Manager to coordinate initial placement of department personnel as well as relocations and initial set-ups of offices and research laboratories which often involve equipment delivery, set-up and support; overseeing renovations and remodeling of department areas including laboratories, offices and common areas. Responsible for the coordination of electrical power, plumbing, HVAC and other service installations and modifications, often in concert with the CMU Facilities Management Services. Serves as Lab Safety Manager, Emergency Responder, Facilities Management Services and Environmental Health and Safety liaison.

CLASSIFICATION FUNCTIONS OR RESPONSIBILITIES:

Facilities Project Management (25%)

• Assist department leadership in planning efforts in order to ensure that lab/ office spaces, and all resources therein, are optimally configured and utilized in accordance with safety protocols.

• Independently formulate plans and suggestions based on current and anticipated needs of the department to accommodate projected growth, faculty start-up requirements, and space renovations

• Communicate with students, staff, and faculty about projects, implementation of safe practices, and duties.

• Manages initial set-ups for new faculty, student and staff offices and research laboratories including equipment set-up and support; overseeing renovations and/or remodeling of department areas including laboratories, offices and common areas. Responsible for the coordination of power, plumbing, HVAC and other service installations and modifications

• Oversee full lifecycle of project from inspiration to planning and budgeting phases, through to completion of inspection and any associated paperwork

• Ensure that retrofits, upfits, construction, expansion, installations, etc., are completed in accordance with design specifications, safety requirements/ best practices, budget estimates, and within acceptable time parameters are deemed reasonable by the incumbent.

• Supervise the work of contracted workers, vendors, or staff members of other University divisions contributing to the project at hand

• Plan, track and communicate medium and large-scale upfit and renovations projects in department

(2) Building and Laboratory Management (30%)

• Serve as the primary point of contact for all lab infrastructure needs for multiple facilities and over 20 separate research programs

• Serve as a building liaison for laboratory-related maintenance and renovations in MSE-occupied buildings

• Submit and track facilities modifications orders for MSE research laboratories

• Purchase equipment such as highly specialized lab equipment or resources to meet needs of department

• Responsible for negotiating vendor agreements, cost estimates, and contracts for lab equipment, installations, and maintenance

• Engineer and design research labs across the department to create laboratory spaces capable of meeting research goals, best practices, cost efficiencies, and in keeping with the expectations of renowned faculty

• Manage adherence to procedures and work standards; implement adjustments or changes to work standards; anticipates changes

• Maintains an up-to-date inventory of all computers, instrumentation, tools, machines, etc. Responsible for receiving deliveries of equipment and overseeing installations as necessary as well as removal of obsolete and/or abandoned equipment. Responsible for equipment and furniture storage and the monitoring of department moving equipment and supplies

(3) Safety (25%)

• Serve as Safety Manager, Emergency Responder and is the direct liaison with Facilities Management Services and Environmental Health and Safety to understand and enforce all safety issues regarding proper laboratory and equipment usage, ensuring only properly trained and approved personnel use the laboratory facilities, ensuring that all safety data sheets (SDS) are current for any materials that require them, keeping the labs secure and monitoring access control of specific areas.

• Mitigate risk of damage to departmental resources by ensuring that faculty, staff, and/or students utilizing the space have received adequate safety training

• Manage research design by serving as an advisor on matters such as research plan hazard review, safety procedures, standard operating procedures, etc.

• Conduct regular lab equipment inspections - either personally or by coordinating with the appropriate service vendor

• Engineer and design safety programs for specific research experiments and apparatus and train users.

• Serve on the MSE Safety committee, working with research group representatives to promote a strong safety culture

• Serves as representative on various college and university committees including but not limited to the Facility Coordinators Committee and the Lab Safety Committee

(3) Assist faculty and researchers with building and maintaining experimental apparatus. 10%

• Assist in repairing or suggesting replacement for failing equipment within the MSE research labs.

(4) A/V and Telecommunications Support 5%

• Responsible for audio-visual needs and installations and maintenance/repairs of such. Maintain and support departmental equipment such as, departmental printers and poster printer.

(6) Performs related duties as assigned 5%

• Including assisting with department facilities tours and laboratory demonstrations for visitors, as necessary.

Flexibility, excellence, and passion are vital qualities within the Material Science and Engineering department. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Strong verbal and written communication skills.

• Ability to work independently.

• Strong organizational skills.

Qualifications:

• HS diploma required (associates degree preferred)

• 1-3 years of building maintenance experience required

• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful background check

Are you interested in this exciting opportunity?! Apply today!

CMU's COVID-19 Vaccination Requirements: As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated, including a booster when eligible, against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Staff and faculty must comply with all applicable COVID-19 mitigation requirements. Please see Minimum Requirements to Return to Campus for details regarding the university's current COVID-19 mitigation requirements.

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