Senior Staff Assistant 7553BR Diversity and Inclusion Diversity and Inclusion
Detailed Job Description The Senior Staff Assistant position reports to the Director of Finance and provides administrative support to a team of diverse professional areas as well as administrative support to the RIT Minett Professor. The Sr. Staff Assistant serves as the back-up to the Administrative Assistant to the Vice President and Associate Provost for Diversity and Inclusion.
The central office for the Division of Diversity and Inclusion is comprised of areas that support the division through student access/success, marketing/communications, operations, assessment/research management, diversity education, diversity theatre and finance.
The ideal candidate enjoys working in customer-service and administrative roles including processing financial transactions and reports; and efficiently and professionally completes work on-time with minimal supervision while managing frequent interruptions.
Provides administrative support to: AVP for Research and Assessment, AVP for Student Access and Success, Sr. Director of Operations, Director of Finance, Director of Diversity Theatre, Director of Diversity Education and the RIT Minett Professor.
Schedules meetings as requested.
Confidentially handles sensitive information and documentation.
Supports travel arrangements.
Provides logistical support for events/programs. Which may include requests for interpreting, catering, room reservations and set-up, etc.
Handles and distributes incoming mail.
Ensures that office supplies are ordered and stocked.
Takes meeting minutes and distributes as requested when serving as the back-up to the VP Administrative Assistant.
Draft invitations, letters and correspondence
Track and organize RSVP information, create name badges, etc.
Creates and maintains data bases for various programs & projects
Reconciles monthly department procurement card purchases in PNC making appropriate account number changes in the PNC system and preparing and submitting monthly statement
Assist with running and reconciling monthly Oracle budget statements to include tracking down missing receipts for division departments as needed.
Serve as the Office's primary intake contact to RIT internal and external constituents. Other duties assigned as requested.
Department/College Description The Division of Diversity & Inclusion works collaboratively with academic and administrative units to provide a holistic range of services that enhance access and success for historically underrepresented students, faculty and staff, support education and scholarship, and ensure a welcoming, inclusive, vibrant and accessible environment for everyone.
Minimum Qualifications Education/Experience:
Associates Degree or equivalent experience with
Two to five years in an office environment performing a range of administrative functions including customer service, budget/financial, event planning, and intermediate to advanced knowledge of Microsoft Office applications (Outlook, Word, Excel and Power-Point).
Strong communication skills with customer focus, tact and diplomacy
Excellent organizational and customer service skills, and strong attention to detail
Ability to complete tasks efficiently while handling frequent interruptions
Successfully work independently, as part of a team, and in a fast-paced environment
Strong written communication skills including proofreading and document creation
Self-motivated with the ability to work autonomously and take independent initiative to further support the office and the team.
Problem solving abilities including the ability to manage multiple tasks/projects and change priorities in a fast-paced environment
Ability to work with diverse individuals at all organizational levels
Flexibility and willingness to assume new tasks or special projects as requested
High level of integrity and trust for confidential matters
Adhere to an established work schedule
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band: 114H
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .