Administrative Assistant II
7431BR
Provost
RIT Graduate School

Detailed Job Description
The Administrative Assistant to the Associate Provost and Dean of The RIT Graduate School provides high-level administrative and financial support for the organization's ongoing initiatives and programming related to the day-to-day operations of graduate education, as well as the strategic initiatives. Under the direct supervision of the Associate Provost and Dean, the Administrative Assistant works to create and develop appropriate strategic processes to monitor, track and analyze project, event, and department financial transactions.

The Administrative Assistant for The Graduate School is part of the RIT team of administrative assistant staff which supports all RIT Deans, Ph.D. Directors and other Graduate Program Directors. This team, which meets monthly, manages and implements collaborative initiatives such as Dean's breakfast meetings, Ph.D. Hooding ceremony, graduate student health insurance, and Ph.D. student stipends.

Please note-some evening and weekend work may be required.

Responsbilities:

• Provides high-level and confidential administrative support to the Associate Provost and Dean. These duties involve, but are not limited to, calendar management, correspondence, and office management.
• Plays a significant role in the planning, logistics and implementation of the annual Graduate Education Week programming.
• Coordinates all activities related to the Graduate Dean's Advisory Council, Graduate Dean's Faculty Council, Ph.D. Directors meetings, and Graduate Directors retreats/meetings. Duties include scheduling and coordination, agenda distribution, printed/digital materials preparation; hospitality, and follow-up communications/distribution.
• Manages the Associate Provost and Dean's department budget, endowed funds, hospitality and travel budgets including making office/department related purchases, procurement card transactions, travel expense reports, chargebacks, and reconciliations utilizing online financial systems and knowledge of Fundriver or similiar system. Prepares or maintains reports or projections as requested by the Office of the Provost.
• Has responsibility for processing and archiving research and creativity grant reimbursements.
• Serves as the primary point of contact with key campus partners, Graduate Dean's Advisory Council members, faculty, staff, GSAC, DSA, Graduate Senator and Tiger Tales Toastmasters for the Associate Provost and Dean's Office for visits, telephone calls and electronic/mail correspondence.
• Manages special projects as assigned by the Associate Provost and Dean, involving office management, reporting process for tuition expenditures, coordination of meetings, compilation of data, management of documents.
• Other major duties include meeting logistics, event planning and communications support, scheduling and completing travel arrangements, assisting with compiling and managing documentation for internal and external reporting and supporting academic events and event budgets.
• Serves on the RIT Commencement Committee and Graduate Showcase Steering Committee as chair of the logistics sub-committee.
• Live our values, embrace diverse perspectives, and nurture the RIT community to remain a great place to work for all.

Department/College Description
The RIT Graduate School makes resources available to graduate students to foster ingenuity in research, rigor in academics, and ultimate success in their programs of study as well as in their creative and entrepreneurial endeavors.

Minimum Qualifications

• 5-10 years of related professional experience required, preferably providing executive-level support in higher education.
• Strong written and communication skills
• Excellent time management and organizational and problem-solving skills
• Ability to prioritize and manage multiple, simultaneous tasks and projects
• Ability to work independently and accomplish tasks given only a broad definition and general direction
• Proficiency in Microsoft Office Suite software applications including Excel and PowerPoint
• Critical thinking skills, discretion, professionalism, good judgment, flexibility, enthusiasm
• Outstanding people and networking skills
• Accuracy and reliability are essential
• Ability to maintain confidentiality

Professional Area:
Employment Category: Fulltime
Staff Job Function: Wage Band: 116H

How to Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

The direct link to this posting can be found here: https://sjobs.brassring.com/

Additional Details


Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.

As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness

RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov







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