Financial Coordinator 7207BR National Technical Institute for the Deaf NTID Office of the President -- RIT VP/Dean
Detailed Job Description
Structure budget process and establish internal controls to monitor operations and limitations for each budget.
Partner with Sr. Financial Analyst, NTID Finance and Budget Office, SPA, and RIT Accounting to set up new project accounts in Oracle.
Understand and apply appropriate accounting processes.
Analyze and reconcile budget accounts monthly, confirming accuracy of data and timely completeness of financial reporting.
Examine documents to determine that transactions are properly supported in accordance with NTID and RIT policies and procedures.
Initiate corrective action or recommend solutions as appropriate.
Provide financial projections that include future commitments and their potential impact.
Strategize to balance existing funds or consider other resources.
Serve as a resource and liaison between NTID departments and RIT accounting and procurement offices.
Provide training and education to colleagues, adjusting strategies as necessary.
Work with NTID Employee Administrator to review financial activities of applicant search processes.
Manage online transactions for department procurement cards; review and reconcile NTID President's Office card.
Serve as journal entry designee for NTID; review and process journal entries in Oracle for other NTID departments as assigned by the RIT accounting dept.
Monitor, track tax implications, reconcile and report on faculty tuition reimbursements.
Manage the financial aspects of FEAD awards.
Develop and implement continuous improvement plan for administrative and operational processes, policies and procedures.
NTID Finance and Budget Office Support
Manage Finance and Budget Department PNC card, monthly reconciliation, approval and submission.
Coordinate necessary paperwork, approvals and related correspondence for NTID operating department name changes, budget authority changes, and financial approver changes.
Provide support/training to NTID budget admins on monthly budget reconciliations, processing of PCMs, and assistance with completing year end tasks. Prepare and present training to NTID support staff.
Assist Finance and Budget office staff with accrual and transfer JEs.
Other related projects/tasks as necessary.
Manage ten fully-furnished NTID apartments.
Manage the NTID Information desk and phone line.
Manage the capital equipment and information security inventories for the President's Office and for the Associate Vice President of Academic Affairs Office.
Oversee ordering of office supplies and maintain supply inventory.
Reallocate expenses to appropriate department budget after purchases. (Academic Affairs, Finance & Budget.
Organize office equipment purchases, maintenance and alarm issues.
Coordinate telephone installation/repairs and budget reporting.
Manage directory changes: office moves, employee additions, and deletions.
Participate in all NTID events hosted by the President's Office (Graduation, Retirement, Length of Service, NAG, Academic Awards Ceremony, Student Research Fair, Convocation, etc.)
Serve as back-up support for the following staff in the NTID President's office.
Executive Assistant to the President
Sr. Staff Specialist
Staff Assistant for Room Scheduling
5 years of work experience required. Experience should include successful management of budgets and demonstrated administrative skills.
Strong organizational skills needed.
Comprehensive knowledge of accounting principles and practices.
Excellent communication skills in a diverse, multicultural environment that incorporates a blend of Hearing and Deaf Cultures as well as multiple ethnic cultures.
Strong analytical skills.
Ability to work collaboratively with administrators, faculty, staff, colleagues and departments including training and consensus building.
Capable of influencing and motivating others in a positive manner.
Skilled in American Sign Language or willingness to learn.
Proficient with MS office including Excel, Word and Outlook.
Competent in maintaining confidentiality.
Knowledge of accounting protocols/practices/procedures
Competence with online financial applications, online time keeping, and online applicant tracking system.
Microsoft Office suite
Ability to set priorities, handle multiple tasks simultaneously and to work independently with minimal supervision.
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band: 115H
How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .