Senior Staff Assistant-CLA School of Performing Arts
7053BR
College of Liberal Arts
CLA-School of Performing Arts

Detailed Job Description
Reporting to the inaugural Director of the School of Performing Arts (SPA) in the College of Liberal Arts at RIT, the Senior Staff Assistant for SPA serves a pivotal role in ensuring efficient daily operations and management of performing arts curricular and extracurricular opportunities across campus. The school currently serves 1,379 Performing Arts Scholars, 389 theater and music immersion, 72 theater and music minors and 29 faculty. The Senior Staff Assistant works collaboratively to assist faculty and staff in SPA, the Director of SPA, and the rapidly expanding Performing Arts Scholarship Program at RIT. The position is responsible for a number of diverse administrative support areas that require planning, organizing, and implementing services that support administration, faculty, and students in the School of Performing Arts. The position is responsible for the administration of financial, academic, and technical issues regarding the operation of SPA as well as serving as the public face of the school to parents, students and visitors. This role administers budgets and financial transactions for the School of Performing Arts; advises the Director and Operations Director of planning and selection of necessary technology, equipment, and supplies, as well as assisting with logistics involved in hiring and onboarding processes/procedures for new faculty members. The position collaborates with faculty and staff in planning SPA-based events, coordinating details and evaluating situations, anticipating problems and devising plans to avoid or overcome them. Works independently and without supervision.
Responsibilities:

• Financial transactions and budgeting. Reconcile monthly procurement card statements for all SPA pro-cards. Track and plan for current and future expenditures; update SPA budgeting and tracking spreadsheets, process travel and expense reimbursements for faculty, staff, and students. Process honoraria payments and supporting documentation, create and issue performer/guest artist/independent contractor agreements. This includes issuing and verification of required documentation and ensuring compliance with internal controls, accounting policies, and best practices.
• Support SPA by producing requested reports and information tracking. Assist with analysis of spending and options for future needs. Create and improve forms, processes, and procedures as necessary. Troubleshoot related issues, anticipate problems, and determine best approach to avoid them. Guide faculty, staff, and students in applicable university, college, and school policies related to procurement, reimbursement, or time keeping laws and regulations.
• Serve as administrative assistant for inaugural Director of School of Performing Arts. This involves calendar management (organizing and scheduling meetings), responding to inquires/requests for the Director, assisting with planning and booking of travel arrangements for SPA-related trips, drafting and editing documents for SPA-related business, among other needs as they arise.

General office administration and coordination.

• Maintain and manage the SPA's file management system; this includes the adherence to existing file structures as well as the creation of new folders and files to ensure efficient and consistent access to information and documentation.
• Serve as SPA office coordinator; welcoming visitors, answering phones, responding to general requests in-person and digitally (maintain the department email address).
• Plan and order office/instructional supplies for faculty and staff.
• Create agendas, take meeting minutes, and ensure timely distribution of documentation.
• Maintain and track equipment and supplies to ensure faculty members have all resources necessary for their classes, projects, and research. Inform school faculty/staff of any changes in policies and procedures so they are aware of new requirements when necessary.

Department/College Description


Minimum Qualifications
Education/Experience:

• Associates or equivalent experience
• Minimum of 2 years of full-time professional experience in an administrative support position, preferably in higher education.

Skills:

• Ability to work effectively both independently and as part of a team.
• Intermediate skills in Microsoft office, (Word, Excel and PowerPoint), Outlook and Google docs, spreadsheets.
• Excellent verbal and written communication skills. Strong organizational and time management skills with ability to manage multiple priorities.
• Attention to detail.

Professional Area:
Employment Category: Fulltime
Staff Job Function: Wage Band: 114H

How to Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

The direct link to this posting can be found here: https://sjobs.brassring.com/

Additional Details


Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.

As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness

RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov







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