Federal Contracting Specialist
6851BR
VP for Research
Sponsored Research Services

Detailed Job Description
The purpose of the Federal contracting and Research Compliance Specialist is to perform a variety of key tasks associated with sponsored projects, work in collaboration with Sponsored Programs Accounting, funded Principal Investigators, external Sponsors and college or unit management.

The specialist is a key point of contact for federal contracting activities with sponsors' contracting offices and for faculty; as such this person communicates rules and regulations governing federal contracting sponsored programs, negotiates appropriate terms and conditions, and provides project management guidance. This involves developing a close working relationship with the faculty and staff, department heads, directors, deans, and vice presidents, and external sponsors.

Responsibilities include:
Provide proactive support in the negotiation and acceptance of federal sponsored contracts including:

• Negotiate appropriate and acceptable terms and conditions related to federal contracts and agreements that (are mutually acceptable to RIT and the sponsor;
• Serve as a resource for SRS staff in negotiating FAR, DFAR, DEAR, and other applicable federal contracting terms and conditions;
• Remain abreast of trends and issues associated with Universities contracting with the Federal Government;
• Reinforce information given to principal investigators and administrators regarding their responsibilities associated with managing sponsored projects;
• Maintain the confidentiality of information generated during the course of a project;
• Ensure compliance with applicable non-governmental rules and regulations;
• Disseminate contractual language appropriate for universities contracting with the federal government directly or as a pass-through;
• Verify institutional cost-share commitments, tuition waivers, and facility usage as appropriate for each project
• Negotiate Non-Disclosure Agreements and proposed changes between various sponsors and entities and RIT;
• Determine compatibility of terms and conditions with existing RIT policies and procedures;
• Consult with RIT legal counsel on issues pertaining to contracts and agreements as needed;
• Maintain working relationships within RIT, including SPA, principal investigators, and college/unit administrative persons; and function as an active and proactive member of our professional team - help out when needed and aim us all toward growth and efficiencies in grants and contracts

Provide proactive support and management of federally sponsored contracts including:

• Participate as SRS staff on various university committees involving contracting or research compliance and management issues;
• Coordinate with EHS staff to ensure proper Pl and lab knowledge in the award and post-award process of RIT and regulatory compliance issues involving environmental, health, and safety in research contracts; including, research involving radiation and chemical inventories;
• Take a proactive role in making these issues part of Project Initiation Meetings and part of post-award SRS contract management;
• Prepare and distribute Terms and Condition Summary documents to Sponsored Programs Accounting (SPA), principal investigators, and administrative liaisons;
• Initiate and Coordinate Project Initiation Meetings, grants management team meetings, and SPA communication exchanges, as necessary;
• With Principal Investigators, determine appropriate benchmarks to ensure effective project management;
• Request the creation of grant accounts and disseminating award information to SPA, principal investigators, and administrative liaisons;
• Coordinate award data entry into the Sponsored Research Database, including initiating reports and analyses of funding;
• Create and maintain sponsored project award files;
• Respond to requests for information from SRS staff, the RIT community, and external sponsors, which will include the preparation of reports;
• Communicate changes to the external sponsors and seek approval of such changes;
• Prepare and submit final closeout reports to external sponsors;
• Participate in the offering of educational seminars and workshops for RIT faculty and staff on topics related to administration of sponsored projects;
• Work closely with the Research Administrators within SRS to coordinate paperwork transfer for new awards

Other duties as assigned.

Department/College Description
Office of the Vice President for Research
Department: Sponsored Research Services
Sponsored Research Services | (rit.edu)



Minimum Qualifications
Education/Experience

• 5-7 years higher education or related experience
• Advanced degree

Specialized Skills:

• Ability and experience negotiating federal contracts with a variety of agencies

Preferred:

• Prior research administration or equivalent experience

Professional Area:
Employment Category: Fulltime
Staff Job Function: Wage Band: 120A

How to Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

The direct link to this posting can be found here: https://sjobs.brassring.com/

Additional Details


Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.

As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness

RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov







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