Director of Gift & Data Processing
6781BR
University Advancement
Advancement Services and Administration

Detailed Job Description
The Director Gift and Data Processing is expected to provide a level of expertise in the Advance application and is required to maintain the highest level of accuracy. They are considered an in-house expert related to data values and the interpretation of data on donors/companies and their gift and pledge histories. They are also considered to be an in-house expert of CASE and IRS rules and guidelines and best practices.

As part of their duties, the Director guides and oversees the data entry of all gifts and manually processed biographical data to the university on a daily basis. They ensure all gifts are recorded and receipted following RIT, CASE and IRS rules and guidelines and best practices. They lead process improvement initiatives relating to gift and biographical data on behalf of the division. They also audit giving related reports and forms for the university to ensure accuracy and consistency. Manages the Gift Processing Specialist and Data Processing Specialist. Reports to the Sr. Director of Finance & Administration.

Responsibilities include:

• Independently owns and oversees the overall management and operations for the complete life cycle of the gift, including constituent data entry, gift processing, and donor database integrity.
• Manages several operational functions related to gift processing, including gift acknowledgment, receiving, trouble shooting, and matching gifts processing.
• Builds strategy to effectively interpret donor intent and accurately record gifts, considering mitigating factors and following federal and other guidelines within complex work and industry process requirements. This includes developing and leading quality control metrics, training, and documentation of processes.
• Drives Advancement Services forward as a leader for process improvement initiatives. Focusing on projects that generate significant cost savings, greater efficiencies and higher staff and donor satisfaction through proven methods and new products and services, which serve to increase the accuracy and integrity of gift information.
• Interprets and explains U.S. federal regulations and all applicable laws as mandated by IRS regarding all matters pertaining to gift processing. Ensures overall compliance and independently develops corrective measures as needed. Proactively develops processes to ensure compliance.
• Establish, enforce and monitor business process controls designed to safeguard the integrity of data.
• Builds strategy and makes decisions to determine the team's key performance indicators (KPIs), goals, and metrics and is responsible for leading the training and support the team needs to succeed.
• Communicate directly with donors, financial advisors/representatives, and university staff regarding gift transactions and the delivery of assets to the university. Authorize transfer of funds across university accounts. Serve as resource for university advancement and financial officers regarding gift counting and reporting policies and procedures and data administration. Conduct staff development and training sessions as needed, including preparing and presenting information on policies and processes.
• Manages the division's pledge aging and reminder process. Reviews data for gift, donor, and financial accuracy. Reports aging activity to Finance.
• Manages the Gift Processing Specialist and Data Processing Specialist.

Department/College Description
In the Division of University Advancement (UADV) at RIT, we are dedicated to advancing this mission by fostering deep and meaningful connections with alumni, parents, friends, and organizations with the goal of increasing the resources available to the university through greater volunteer engagement and increased philanthropic support. As Advancement professionals, we seek support from a variety of investors to ensure a life-transforming RIT education is accessible to the talented students who seek to join us.

RITs Division of University Advancement (UADV) is committed to diversity, equity and inclusion. We believe the power of diversity enriches all of us by exposing us to a range of ways to understand and engage with each other, our constituents and our broader communities. We are dedicated to developing and implementing best practices to promote even greater diversity through our employee retention and hiring, accessibility, marketing materials, constituent engagement and in pursuit of our philanthropic goals.


Required Minimum Qualifications

• Bachelors degree in accounting or finance required
• 5 years of experience in Advancement Services, an operational financial environment or a bank operation, or proven related combination of education and experience
• Proficient in Microsoft Suite; including Outlook, Word and Excel.
• Ability to work as an integral member of a team.
• Strong communication, organizational, problem-solving and analytical skills.
• Strong degree of ethics due to working in a highly confidential environment.
• Must be able to exercise initiative, independent good judgment when faced with unclear or questionable data and be able to extrapolate intent from non-standard submissions.
• Must be able to successfully manage multiple priorities and projects within tight department metrics and deadlines, as well as ability to manage conflicting priorities and projects.

Preferred:

• Masters degree
• Lean Six Sigma or Project Management certificate is a plus.
• Experience with donor management software is a plus.

Preferred Qualifications


Professional Area:
Employment Category: Fulltime
Staff Job Function: Wage Band: 118A

Required Application Documents


How to Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

The direct link to this posting can be found here: https://sjobs.brassring.com/

Additional Details


Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.