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The Department of Electrical and Computer Engineering has an outstanding opportunity for an Academic Counselor in Undergraduate Advising. This individual will primarily counsel and advise students and/or prospective students regarding course majors, career options, academic planning, degree requirements, interpretation of course major and graduation requirements, university and program admissions, or readmission requirements, and related matters.
DUTIES & RESPONSIBILITIES: Student Advising (50%)
Advise and counsel Electrical Engineering student majors regarding academic goals, admission procedures, course prerequisites, degree requirements, extra-curricular opportunities and career opportunities.
Conduct prospective and new student information sessions, and participate in other outreach activities directed at specific populations of students (Direct to College, current UW students, and transfer students).
Counsel students experiencing academic difficulties regarding options and resources. Refer students as necessary to appropriate campus or community resources.
Assist with counseling students in violation of the department’s satisfactory academic progress policy.
Verify student graduation requirements for undergraduate students including the monitoring of emails from the graduation office
Process research forms and distribute faculty codes.
Advise transfer students on course equivalencies with respect to specific degree requirements.
Serve as the point of contact and resource for Study Abroad within our department.
Coordinate recommendations on and/or approval of student petitions, e.g. part-time petitions, petitions for substitution or waiver of courses, non-major petitions to enroll in classes, etc.
Counsel students denied admission on possible alternatives, including re-application to the program.
Respond to all inquiries regarding the Electrical and Computer Engineering undergraduate program.
Participate in Transfer Advising and Orientation Sessions.
Maintain up-to-date knowledge of University, College, and department policies and regulations related to academic programs and student issues for students, faculty, and staff to assist students in their academic, professional and personal endeavors.
Student and Academic Services Programming (30%)
Maintain timely responses to emails from prospective students
Answer applicant inquiries regarding the admissions process and advise regarding online applications
Participate in the Electrical and Computer Engineering student admissions process.
Evaluate applicants for course completion and eligibility in collaboration with ECE Undergraduate Advising and Academic Services team.
Track pre-enrollment requirements for completion for incoming students.
Assist in the scholarship process.
Compose and distribute the weekly email to current students.
Communicate regularly with University and College of Engineering advisors and attend advisor meetings.
Coordinate with the College of Engineering on outreach to transfer populations and serve as the primary contact between the department and Washington State Community Colleges
Serve as the primary contact between ECE and the Career Center at the College of Engineering
Assist as needed with the review of time schedules each quarter.
Collaborate with the ECE Student Support Services group and the ECE Events Coordinator to plan special events such as COE Discovery Days, Undergraduate Orientation, and the annual ECE graduation ceremony.
In coordination with other advising staff, coordinate the development and revision of advising publications and other informational items.
Cross-train with other members of the student and academic services team to serve as a backup for services as well as contribute to team planning and goal setting.
Other responsibilities as assigned.
Lead Responsibilities: The position will coordinate with the College of Engineering on outreach.
Bachelor's degree in a related field OR education/experience equivalent may substitute for degree.
2 years of work experience.
Ability to effectively interact with faculty, staff and students, including the ability to work as an effective team member.
Must be able to work independently as well as part of a team.
Strong oral and written communication skills.
Team-oriented with a collaborative approach to work responsibilities and the desire to interact extensively with colleagues while being flexible and self-motivated.
Ability to interact with people from diverse backgrounds, including those for whom English is a second language.
Ability to develop and maintain successful campus partnerships with other College of Engineering and UW departments.
Ability to manage a high volume of varied, detailed tasks simultaneously in a fast-paced, deadline-driven environment.
Professional experience in higher education, experience managing academic programs and interacting with industry in a higher education setting.
Familiarity with UW academic policies and procedures related to academics and curriculum for the undergraduate programs.
Thorough working knowledge of Student Databases, Electronic Advising and Records System, Microsoft Office Suite (Access, Excel, PowerPoint, Word).
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.