Reporting to the Director of Finance and Administration, the Business Manager is responsible for managing the day-to-day financial transactions and departmental accounting operations of the Department of Electrical Engineering in The Fu Foundation School of Engineering and Applied Science (SEAS). The Manager administers the departmental budget, implements and enforces internal controls, provides reporting and analyses on financial activities, and collaborates closely with internal financial offices. The Manager supervises a team of Support Staff and manages all day-to-day transactional financial activities in the department, including reimbursements, purchasing, and payroll. The Manager initiates cost transfers, prepares salary distribution requests, and is a designated P-Card holder. The Manager also collaborates closely with the SEAS and Columbia Facilities operations to oversee lab renovations, space planning, and daily facilities work ticket activity. The Manager actively coaches, trains, and manages the performance of the Support Staff, and performs other related duties.
(40%) Budget Administration, Financial Controls, and Reporting:
Budget Administration and Reconciliation. Under the direction of the Director of Finance and Administration, actively administers the department???s administrative operating budget. Performs monthly reconciliation of departmental accounts, and actively monitors department expenditures to prevent overdrafts. Investigates and resolves variances, and recommends budget modifications to adjust levels of spending.
Internal Controls. Assists in developing, and is responsible for implementing and enforcing, the department???s financial transaction- and accounting- related standard operating procedures (SOPs). Monitors departmental financial activity to ensure compliance with departmental, SEAS, and University policies and procedures. Coordinates with SEAS Finance, CU Internal Audit, SPA/SPF, and other internal stakeholders to comply with any audit requirements.
Reporting and Advising for Director, Faculty, and Chair. Generates financial and special reports to aid in departmental planning; advises the Director of Finance and Administration, individual faculty, and the Chair on general financial matters.
Closing and Reporting. Provides data analysis and reporting, and works in close collaboration with the SEAS Finance team to complete all year-end transactions for the Department.
Internal Collaboration. Serves as a liaison with A/P, the Dean???s Office, and other internal CU stakeholders on financial and operational matters.
(20%) Daily Transaction Approvals and Oversight:
Approval of Transactions. Provides approval of departmental finance transactions including Travel and Business Expense Reimbursements (TBERs) and Purchase Orders (PO). Reviews supporting documentation and ARC system entries to ensure accuracy, and manages the workflow of the departmental finance support staff to ensure timely, accurate, effective processing of expenditures and purchases. Controls and monitors.
Initiation of Transactions. Initiates or reviews cost transfers, and prepares salary distribution requests (SDRs) to ensure proper allocation of expenditures within the department???s and Dean???s Office accounts. Initiates departmental P-Card Transactions. Manages departmental casual and work-study payroll.
Journal Entries. Reviews journal entries and oversees allocation of expenses to departmental funding sources. Creates projects and chartfields as needed.
(25%) Facilities Support:
Manages Departmental Capital Improvements. Coordinates with the SEAS Facilities staff and CU Facilities to plan, implement, and monitor lab renovations and other facilities projects.
Service Tickets. Initiates service tickets and works with SEAS Facilities and CU Facilities to follow-up on facilities-related needs within the department.
(10%) Staff Training and Development:
Hands-on Leadership. Demonstrates day-to-day leadership and guidance to staff by proactively managing and providing clear, timely and University-compliant solutions on a wide range of financial and other administrative matters.
Development and Documentation of SOPs. Works with staff to document workplace procedures and processes and to optimize efficiency through standardization.
Training and Professional Development. Provides training and instruction for new departmental staff, and ensures that staff are apprised of relevant changes in departmental, School, and University procedures and policies.
Innovation and Continuous Improvement. Identifies and recommends process improvements and promotes a culture of innovation, advancement, and continuous improvement.
Performance Management. In collaboration with SEAS Human Resources, coaches, counsels, mentors, and implements corrective action to address performance deficiencies. Partners with staff to implement and monitor progress toward S.M.A.R.T. Goals (specific, measurable, attainable, relevant, time-bound).
(5%) Perform related duties and projects as assigned.
Bachelor???s Degree is required, with a preference for training in Finance, Accounting, or other relevant fields. Minimum of 3 to 5 years of hands-on experience in financial administration, and supervisory/management experience required.
Must have, or be able to acquire quickly, a detailed knowledge of University policies, procedures, and systems.
Must have excellent interpersonal, communication, organizational, and leadership skills. Ability to establish priorities, work under pressure, and exercise independent judgment and discretion is necessary. Ability to react quickly and effectively to other inquiries from a variety of management levels with comprehensive and accurate information in a wide variety of contexts and changing priorities is needed. Must be detail oriented and possess quantitative skills with a high degree of proficiency in spreadsheets using Excel. Must have strong proficiency with MS Office.
Experience with Linux is desirable.
Experience in higher education or other large, complex institution preferred. Familiarity with Columbia financial systems, particularly the Accounting at Columbia (ARC) system, is preferred. Experience with running financial report for project reconciliation, budgeting in the University Budget Tool, handling labor accounting in People @ Columbia (PAC), working in the Financial Front End (FFE) and RASCAL systems desired.
Columbia University will require COVID vaccination for all Columbia University members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University???s COVID vaccination requirement and exceptions may be found at the University???s ???COVID-19 Vaccine Information??? webpage: https://covid19.columbia.edu/ . Compliance with these measures is mandatory.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
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