The Project Manager ("PM") is a professional member of the Campus Planning & Construction ("CPC") team within the Facilities department and is responsible for managing all phases of construction and renovation projects with a focus on facility renewals/deferred maintenance or projects with a heavy focus on mechanical, plumbing and electrical scopes. The ideal candidate in this role should have a positive attitude, an active, energetic mind, and a leadership style that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. This position will be responsible for planning and executing the design, bidding, and construction-related activities necessary to successfully complete these renovation, renewal/deferred maintenance projects in an organized manner with minimal disruptions on the University campus. Typical project value is under $1 million with a simultaneous quantity of 20-40 projects utilizing a cross functional team. An essential responsibility in the position is to assist faculty, administration, and staff to implement the goals and objectives of the University's Academic Strategic Plan, University master plans, and campus standards and guidelines. Reporting directly to the Associate Director of CPC, the incumbent in this position manages multiple projects and should possess the ability to work with minimal direction and yet in a team environment within the department of Facilities at Vanderbilt University.
Vanderbilt is a renowned private institution founded in 1873 located a little more than a mile from downtown Nashville, TN. The university's students, faculty, staff and visitors frequently cite Nashville as one of the perks of Vanderbilt. VU is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday.
CPC, within Facilities, supports university faculty, staff, and students in small construction and renovation projects and is part of the Facilities. This team is responsible for planning, executing, and evaluating activities related to completing renovation projects and is expected to design, bid, and manage the project in a safe, timely, and organized manner. They coordinate current and potential projects with all university stakeholders. CPC acts as a representative of the university to outside vendors/contractors to acquire adequate and competitive pricing. They are also responsible for preparing quotes for university events that require the use of academic and administrative facilities, athletics facilities, and campus grounds.
Duties and Responsibilities
Demonstrate ability to realistically anticipate resource needs, set priorities, and organize work
Communications with University Community
Ability to clearly and concisely present concepts and ideas with key university constituents, professional consultants, and university stakeholders both written and verbal formats
Maintains communications with the stakeholders as well as University community, as necessary, regarding project scope, budget and schedules
Maintains project governance and communication, as appropriate
Includes written documentation of key decisions and meeting minutes
Develop and foster positive working relations with Metro Codes, Zoning, Fire Marshall and other government agencies
Design and Construction Administration
Review A/E contracts
Review drawings for constructability and completeness during design
Coordinate user meetings to review design
Review final documents for appropriateness to University expectations and quality assurance
Coordinate program changes or design modification during construction
Coordination of all phases for assigned projects
Ensure all projects are delivered on-time, within scope and within budget
Develop or review estimates and schedules for assigned projects
Understand and apply quality management on assigned projects
Understand current and future needs of relevant stakeholders and customize services to better deliver them
Ability to understand and execute institutional procurement and solicitation tasks
Ability to utilize the university's project management system in order to manage projects
Review 'pay requests' and invoices
Maintain, organize, and distribute project scope, estimates, and schedules - as well as changes.
Review project with Metro Codes officials and/or Authority Having Jurisdiction ("AHJ") with Consultants
Assist with coordination between the User and Purchasing regarding the selection of furniture and the coordination of equipment for the project
Coordinate with stakeholders like Plant Operations, Vanderbilt University Information Technology ("VUIT"), Sustainability and Environmental Management, Environmental Health & Safety and University Landscape Architect to ensure that building, site and infrastructure standards are reviewed with stakeholders for input and properly implemented.
Provide problem solving assistance to stakeholders and users for cost of ownership and value solutions while maintaining University goals like with future flexibility, energy, sustainability and community
Assist with the coordination between User and VUIT regarding the installation of data, security and communication in the project
Perform/participate in material and products/equipment life-cycle evaluations and comparisons
Pricing and Construction with Contractors or Construction Managers
Provide clarification of university expectations on project during pricing phase
Review Construction Contracts for completeness
Coordinate shop drawings and equipment review
Review project progress to ensure schedule compliance
Ensure quality control and contract conformance in construction
Review and evaluate construction changes to scope and budget during the construction phase
Review the pay requests
Review job for final completion and acceptance
Assist with the coordination of furniture and equipment for conformance with the chosen color palette and compatibility with services identified on Construction Documents
Develop and implement signage package
Close Out Projects
Close out project books
Receive and review of as-built drawings
Receive equipment service and maintenance manuals and project warranties
Coordinate operations start-up and acceptance
Measure project performance using appropriate skills and tools
Commissioning and Quality Assurance
Request and procure proposals and conduct interviews for commissioning of building systems and sustainability.
Manage the commissioning activities within the project
Maintain standards related to commissioning and quality assurance requirements
Apply all "lessons learned" from commissioning to future projects
A bachelor's degree from an accredited institution is required .
Proven background in Engineering, Architecture or Construction Management is preferred .
A license to practice Architecture or Mechanical/Electrical Engineering in the State of Tennessee, is desired but not required .
Minimum 5 years of experience managing multiple construction projects with the construction and/or renovation of a broad range of building types and increasing complexity and responsibility in architecture, mechanical and electrical scope, is required .
Demonstrated skills in scheduling, estimating, and quality management in construction related projects is required.
Experience with the following Software: Microsoft Office Suite, eBuilder Project Management, AutoCAD 2018 and Adobe Acrobat Suite is recommended .
Proven background in project management is strongly preferred .
Strong organizational, interpersonal, communication (verbal and written) skills are strongly preferred .
Ability to provide solutions in a high-volume environment, ability to remain calm and objective throughout stressful and difficult situations is required .
No travel required.
Walking, standing, bending, stooping, climbing, working from heights, and crawling into tight spaces for long periods of time is required .
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.