Detailed Job Description General Summary: Responsible for ensuring the accuracy of accounting transactions, providing accounting support and excellent service to Kate Gleason College of Engineering (KGCOE) faculty and staff, including: completing account reconciliations; processing journal entries; reviewing transactions to ensure compliance with University policies and procedures and all applicable regulatory requirements; accessing and distributing financial reports to college personnel; and, responding to customer inquiries regarding accounting processes. Administer financial aspects of externally funded grants and contracts in KGCOE, including providing direct support to the Principal Investigators (PIs) and serving as a liaison between the College and Sponsored Programs Accounting (SPA).
Provide direct financial and accounting support to PIs and department administrative staff to provide post-award financial management of grants, contracts, and cooperative agreements, including:
Attend project initiation meetings (PIM) to gain a thorough understanding of each award including time period, budget, faculty effort (both academic year and summer), cost share requirements and other award-specific terms and conditions
Review accounting transactions to ensure they are supported in accordance with the sponsor and University policies and procedures; initiate corrective action or recommend solutions as appropriate
Review project statements and other financial information with the PI's and complete certification process on a regular basis
Prepare project projections of both externally and internally funded projects in support of PI's research plan
Review committed and actual effort for key personnel.
Work closely with the SPA representative assigned to the KGCOE to ensure accurate and timely accounting for all sponsored project activity, full resolution of any outstanding issues, and appropriate follow-up.
Populate, review, and disseminate monthly departmental payroll reports to ensure faculty and staff are charged to the correct accounts with the appropriate level of effort, maintain accuracy of salary workbooks, and complete correcting journal and budget entries as needed. Reconcile summer credit hours generated for accurate year end projections for both budget and actual summer salary expense.
Process online Employee Action Forms (EAF), including monthly salary redistributions, summer salary payments, and adjunct contracts. Ensure that funds are available, accounts are setup, and expenses are appropriate/allowable. Monitor EAF approvals to ensure transactions take effect timely; follow-up with approvers as needed. Coordinate, monitor, and ensure the Summer Undergraduate Research Fellowship (SURF) stipends are processed correctly.
Prepare annual computer cascade plan working closely with staff responsible for monitoring fixed assets. Assist with training the staff on proper procedures for maintaining accurate departmental capital inventory listings.
Track cost share commitments and report on potential impact on operating budgets.
Possess a thorough knowledge of all Controllers' Office processes that impact SPA including preparation of journal and budget entries, accounts payable (invoice payment forms, purchase order payments, travel expense reimbursements), accounts receivable, procurement card transactions, and payroll and student account adjustments. Work closely with administrative staff to ensure financial processes are aligned with best practices, as well as, sponsor and University requirements.
Develop and maintain comprehensive knowledge of sponsored programs administration requirements including the application of cost principles, administrative requirements, and audit requirements (Uniform Guidance); federal acquisition regulations (FAR); NY State guidelines/regulations; and all related organizational policies and procedures.
Perform other accounting and financial analysis tasks and participate in special projects as requested by management.
Participate in a minimum of 40 hours of training/professional development annually (or a pro rata amount based on standard working hours) applicable to the employee's current role.
Department/College Description The Controllers Office team is comprised of accounting and financial professionals who work together to provide accurate, timely and actionable information and services to our customers while acting as good stewards of the university's financial resources.
Required Minimum Qualifications Requirements: BS in Accounting, Business Administration or related business discipline, required; with four to five years relevant experience, or equivalent combination of education and applicable experience.
Provide excellent service to faculty and staff who are involved in the day-to-day administration of sponsored projects.
Excellent verbal and written communication skills required.
Must possess the ability to interact effectively and professionally with individuals at all levels of the organization and be able to work collaboratively with diverse faculty, staff, colleagues and departments including training and consensus building.
Must possess exceptional interpersonal and diplomacy skills, be detail-oriented, and have excellent verbal and written communication skills.
Must be able to multi-task and deliver quality results within the required timeline.
Prior experience with Oracle financial applications or another enterprise system and strong PC computer skills including MS Word, Excel, Access, required.
Preference given to applicants with applicable experience in higher education setting.
Hands-on post award grant administration experience preferred along with knowledge of Federal OMB Uniform Guidance (2CFR 200).
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band:
Required Application Documents
How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the Great Colleges to Work For. RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .