Analyst-College of Science 5868BR Finance & Administration Partnerships
Detailed Job Description General Summary:
Responsible for ensuring the accuracy of accounting transactions, providing accounting support and excellent service to College of Science (COS) faculty and staff, including: completing account reconciliations; processing journal entries; reviewing transactions to ensure compliance with University policies and procedures and all applicable regulatory requirements; accessing and distributing financial reports to college personnel; and, responding to customer inquiries regarding accounting processes.
Prepare financial reporting and complex financial analysis for the COS, primarily focused on internally-funded accounts (operating, capital, gift, endowment, special projects, and discretionary accounts) and occasionally externally-funded accounts (grants and contracts), when the funding sources are intermingled.
Provide direct financial and accounting support to COS faculty and staff including distributing financial information, preparing projections and investigating and resolving issues ranging from straightforward to complex that often involve externally- and internally-funded accounts. Work closely with other departments, including Sponsored Programs Accounting, to ensure full resolution of issues and timely follow-up.
Complete reconciliations and analysis of the College's financial accounts, including operating, capital, special, discretionary, start-up, internal grants, and overhead project accounts, to ensure transactions are accurate and in compliance with applicable university policies and other regulatory requirements. Resolve issues that range from straightforward to complex due to the size of the College, including the preparation of budget, journal, and funding entries. Regularly communicate financial information with department chairs, assistant/associate deans and Dean.
Prepare complex compensation-related reconciliations and analyses, including: processing summer salary payments, reconciling sources of funds for academic year and summer salary and administrative stipends for faculty and all salary and wages for staff. Align data with the capacity model for faculty courses taught, during the academic year and summer, investigate discrepancies and elevate issues to the appropriate department head and/or Dean.
Populate, review, and disseminate monthly departmental payroll reports to ensure faculty and staff are charged to the correct accounts with the appropriate level of effort, maintain accuracy of salary workbooks, and complete correcting journal and budget entries as needed. Reconcile permanently filled and open FTE budget and position details, elevate discrepancies to department chairs and/or Dean as appropriate. Maintain and update the capacity resource management and allocation model semi-annually. Work closely with department heads and provide analysis to the COS Sr. Financial Analyst to be presented to the COS Dean.
Coordinate the University's annual merit process for the College using Compensation Work Bench (CWB), including populating and distributing information to departments and compiling, consolidating and reconciling data college-wide. Work directly with department heads, assistant/associate deans, and the Dean to resolve differences and review final results. Prepare report with annual salary components college-wide in CWB for Dean's final approval.
Monitor and report on college cost share commitments for sponsored projects and COS secondary F&A distribution agreements.
Distribute the Office of Financial Aid and Scholarships monthly Grad reports to COS units. Prepare MS Grad Scholarship Analysis working closely with Sr. Associate Dean, MS program managers and admins to evaluate and monitor scholarship awards and predict future funding needs.
Perform other accounting and financial analysis as requested by management.in support of the Colleges' strategic goals ensuring that year-end results meet budget expectations.
Participate in a minimum of 40 hours of training/professional development annually (or a pro rata amount based on standard working hours). Training must be applicable to the employee's role current within the Controller's Division with the intent of enhancing overall knowledge as well as the specific skills, whether functional or technical, required to perform successfully in the position.
Department/College Description Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
The Controllers Office team is comprised of accounting and financial professionals who work together to provide accurate, timely and actionable information and services to our customers while acting as good stewards of the university's financial resources.
Required Minimum Qualifications Educatioon: Bachelors degree in accounting, business administration, or related discipline required; MBA and/or CPA preferred or equivalent combination of education and applicable experience.
Five to six years progressive experience in accounting, financial analysis, and/or project accounting required, preferably in a not-for-profit or higher education setting.
Hands-on post award grant administration experience along with knowledge of Federal OMB Uniform Guidance (2 CFR 200) and federal acquisitions regulations (FAR), preferred.
Advanced knowledge of Microsoft Office Suite of products required; experience with an enterprise-wide financial applications software system preferred.
Must be highly organized and have excellent time management skills. To successfully interact with faculty and staff in a highly professional and courteous manner, the Analyst must possess strong written and oral communication and interpersonal skills.
Must be able to work collaboratively and effectively with faculty, staff and students with diverse backgrounds and experiences.
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band:
Required Application Documents
How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the Great Colleges to Work For. RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .