Detailed Job Description General Summary: Monitor and track financial transactions for sponsored projects and operating departments in the Center for Imaging Science (CIS), a department in the College of Science (COS), ensuring compliance with sponsor guidelines and University policies/procedures, as well as the preparation of financial reports to enhance management decision making and fulfill sponsor and University requirements. Provide excellent customer service to faculty and staff who are involved in the day-to-day administration of sponsored projects and operating accounts.
Maintain procedures that utilize data in online payroll/accounting and Human Resources systems to provide CIS, Color Science, and AST management with accurate and complete information for enhanced management decision making.
Maintain knowledge of the requirements of sponsored programs administration including the application of cost principles, administrative requirements, and audit requirements, OMB Uniform Guidance (2 CFR 200); federal acquisition regulations (FAR), and all related organizational policies and procedures.
Act as primary contact to Principal Investigators (PIs) responding to questions regarding sponsored projects. Advise CIS Director of potential issues, especially those regarding employees funded by grants and contracts. Work closely with administrative staff and PIs to monitor grant and contract activity to ensure proper recording of transactions in accordance with GAAP, RIT policies and procedures, applicable regulatory requirements and sponsor terms and conditions. Act as a liaison between Sponsored Research Services (SRS), CIS, and SPA to resolve and budget accounting questions.
Assist the COS College Partner in preparing accurate financial forecasts for the fiscal year end balances for the CIS, Color Science, and AST operating departments. Work with COS Sr. Financial Analyst to incorporate CIS, Color Science, and AST financial information for operating, capital, endowment, gift, special project, and discretionary accounts into COS financial models. Assist CIS Director with preparation of information for budget hearings, merit, and advisory board meetings.
Support Director and Assistant Director of CIS in continued development / implementation of standardized control activities within CIS to safeguard the assets of the University adhering to internal and external policies, procedures and regulations. Provide continued feedback to Director and staff on effectiveness and operation of standardized controls.
Assist departmental managers and Assistant Director with coordination of new employee processing and terminations within CIS and Color Science, which includes overseeing the processing of EAFs for salary distribution changes by the CIS Sr. Staff Accountant.
Monitor, reconcile, and maintain expense transactions for department operating, grant, contract, gift and endowment accounts utilizing the online financial system. Prepare correcting journal and budget entries as needed.
Coordinate training of Center administrative staff in the use of the financial and human resource applications where applicable. Assist Center personnel to ensure that the annual equipment inventory is completed accurately and timely.
Complete periodic requests for financial information and/or analysis from Finance & Administration, COS Dean, Office of Graduate Studies, Office of the VP of Research, Institutional Research and Policy Studies, as well as outside constituencies. Complete special projects as requested by the CIS Director.
Enhance understanding of internal and external policies and procedures, as well as raising awareness of the importance of a strong University internal controls environment. .
Participate in 40 hours of training/professional develop annually. Training will be applicable to the Financial Reporting Specialist role within the Controller's Division with the intent of enhancing overall knowledge as well as the specific skills, whether functional or technical, required to perform successfully in the position.
Perform other duties as requested by management.
Department/College Description Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
Required Minimum Qualifications
BS in Accounting or Business Administration required, CPA or MBA preferred.
Six to seven years progressive experience in accounting, financial analysis, and/or project accounting preferably in a not-for-profit or higher education setting.
Familiarity with post award grant and contract administration along with knowledge of OMB Uniform Guidance (2CFR 200), FFATA, and Federal Acquisition Regulations (FAR) strongly desired.
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band:
Required Application Documents
How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the Great Colleges to Work For. RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .