Senior Staff Assistant 5676BR College of Liberal Arts CLA-Sociology/Anthropology
Detailed Job Description MAJOR RESPONSIBILITIES
Assist with new faculty and adjunct needs including setting up computer accounts, email accounts, ordering keys, phones, business cards, signage, and swipe card access.
Process paperwork for hiring student employees. Process time card changes in online timekeeping system; sign off on student time cards.
Assist in coordinating department special events.
Schedule rooms, food, guest speaker, keep track of budget. Prepare invoice payment forms for guest speakers to be paid.
Help department chair process all schedule changes through student services.
Maintain confidential student records (paper and electronic).
Address questions of students and prospective students. Process all forms related to academic work.
Process faculty travel and expense reports.
Take minutes at Sociology and Anthropology department meetings and at International and Global Studies meetings.
Order supplies for office and faculty.
Provide faculty support as needed.
Administrative support in faculty and staff searches. Set up schedules, airline tickets, hotel reservations, and all other support needed during the recruitment process.
This individual will maintain and reconcile two budgets and special accounts using Excel spread sheet: one for the Sociology and Anthropology program and one for the International and Global Studies program.
Reconcile monthly budget statements.
Provide financial and administrative support for grant sponsored projects.
Maintain the department Procard. Review and reconcile PNC Bank monthly statement.
Prepare journal entries when necessary.
Provide fiscal end of year support.
Department/College Description Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
Required Minimum Qualifications
2-3 years office and customer service experience
Must be able to multi-task.
Must work well with various people asking for help.
Be able to prioritize and meet deadlines.
Post journal entries
Proficient in Microsoft Word, Excel, Outlook, and Internet.
Use illustrator to make course flyers.
Attention to detail and exceptional organizational skills a must.
Preferred: Working knowledge of SIS and Oracle preferred.
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band:
Required Application Documents
How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the Great Colleges to Work For. RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .